Ice Cream Canada Executive Office Coordinator

Job Title:Ice Cream Canada Executive Office Coordinator 

Scope:Ice Cream Canada Executive Team

Location:Toronto, in-office 

Terms & Conditions: Full time, International assignment is not available for this role and relocation for local and international candidates is not provided. 

The Ice Cream division at Unilever is preparing to stand on its own, aiming to become an independent, EUR 8.3 billion publicly listed company by the end of 2025. We’re on a mission to create the ultimate snacking company.​ A place where growth, innovation, founder and ownership mentality, and performance are cultivated and rewarded. And where we craft extraordinary ice cream experiences - transforming ordinary moments into lasting memories.​ Because we know, life tastes better with ice cream.​

ABOUT THE MAGNUM ICE CREAM COMPANY:

The Magnum Ice Cream Company is all about growth. Growing our business. Growing our customers’ businesses. Growing our people’s careers.​ Growth begins with empowerment. So we free our people to be innovative, responsible entrepreneurs, driven and equipped to give our consumers more amazing products and unforgettable moments – and having fun doing it.​  

With 19,000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry.  We have been taking pleasure seriously for more than 100 years, serving happiness with every lick or scoop of ice cream for generations.  We are investing to unlock the full growth potential of The Magnum Ice Cream Company as a standalone entity, once we separate from Unilever, which is planned to happen before the end of 2025.  

We dream big but keep things simple to act fast.​ 

If you want to grow with us, make an impact, and shape the future of Ice Cream, this is the place for you!

JOB PURPOSE

As Executive Office Coordinator, you’ll play a critical role in supporting the General Manager and CFO ensuring seamless operations across the Executive Office. You’ll be the connective tissue between senior leadership, internal teams, and external stakeholders - managing complex schedules, high-level leadership visits, and confidential communications with precision and professionalism.

Unilever Ice Cream is the largest global Ice Cream Company in the world, with over 100 years of experience delivering a diverse range of indulgent, yet responsible, craft food experiences and treats delighting consumers. Committed to innovation, quality, and sustainability we have 35 brands, including 3 one billion Euro brands (Magnum, Wall’s, Ben & Jerry’s), a strong presence in over 60 countries, generating annual revenue of over $8 billion. All brands are driven to transform moments into memories through indulgent yet responsibly made and marketed products. We have a well-developed strategy to deliver growth and value creation which is clear on where to play and how to win. We spark moments of happiness for people and within the communities where we operate. However, it is not as simple as it may seem. As Ice Cream makers we are serious about happiness. With warm hearts, we create the coolest products.  

Key Responsibilities

• Provide high-level administrative support to the GM and CFO

• Manage complex calendars, prioritize meeting requests, and coordinate time-sensitive communications

• Plan and execute all logistics for executive-level visits across the Americas, including itineraries, agendas (in partnership with hosting team), travel, and on-site coordination

• Assisting with invoice processing, expense tracking and reconciliation, and maintainingaccurate records of purchases and reimbursements

• Coordinating office events, supporting monthly meetings, and team-building activities

• Serve as a liaison between the Executive Office and internal/external stakeholders

• Prepare executive-ready materials where appropriate: presentations, briefing documents, and reports

• Support regional leadership meetings, offsites, and virtual events

• Track key deliverables, follow-ups, and confidential initiatives across the region

• Support CanadaHQ office logistics as needed in partnership with Property Management team.

• All other duties as assigned

Qualifications

• 5+ years of experience supporting senior executives in a global or matrixed organization (CPG experience preferred)

• Exceptional organizational and communication skills

• Proven ability to manage sensitive information with discretion

• Proficiency in Microsoft 365, Teams, and virtual collaboration tools

• Fluent in English; Frenchis a plus

• Comfortable working across time zones and cultures

What You’ll Bring

• A proactive mindset and ability to anticipate needs

• A calm, solutions-oriented approach in a fast-paced environment

• A passion for creating structure, clarity, and connection at the highest levels of leadership

• A culture champion andcarrier for the office by actively fostering a positive, inclusive and engaging workplace environment

Pay: The pay range for this position is $55,700 to $83,500. Unilever takes into consideration a wide range of factors that are utilized in making compensation decisions including, but not limited to, skill sets, experience and training, licensure and certifications, qualifications and education, and other business and organizational needs.

Bonus: This position is bonus eligible.

Benefits: Unilever employees are eligible to participate in our benefits plan. Should the employee choose to participate, they can choose from a range of benefits to include, but is not limited to, health insurance (including prescription drug, dental, and vision coverage), retirement savings benefits, life insurance and disability benefits, parental leave, sick leave, paid vacation and holidays, as well as access to numerous voluntary benefits. Any coverages for health insurance and retirement benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents. 

#TMICC

ADDITIONAL INFORMATION

As publicly announced, Unilever will separate its Ice Cream business which is expected by the end of 2025. This role will transfer to the new Ice Cream company. 

Unilever embraces diversity and encourages applicants from all walks of life. This means giving full and fair consideration to all applicants and continuing development of all employees regardless of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage and civil partnership, and pregnancy and maternity.   

For the recruitment of this position, we would like to emphasize that local conditions apply to the position 

ARE YOU EXCITED TO CRAFT THE ICE CREAM FUTURE?

To apply, you must do so online. Please do not forget to upload your CV and a motivation letter.   

Your application will be reviewed against our requirements, and we will be in touch shortly after the closing date to provide you with an update on the status of your application. 

Disclaimer 

Equal Opportunity Employer: Unilever is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, or any other basis protected by applicable law, and will not be discriminated against on the basis of disability. 

We take pleasure seriously. Join the Ice Cream team now!